As a Product Management professional, I’ve always believed that process clarity is key to building great products. Over the years, I’ve relied on various process modelling tools to map workflows, design user journeys, and align teams. But what’s really exciting now is how AI is reshaping these tools making them smarter, faster, and more intuitive than ever.
Not too long ago, using these tools meant manual effort drawing flowcharts, organising sticky notes, and building workflows step by step. While effective, it was often time-consuming. But today, AI has added a whole new layer of efficiency.
Take Miro, for example. It’s always been my go-to for collaborative brainstorming, but now, its AI features can generate mind maps, auto-suggest connections between ideas, and even summarise feedback from brainstorming sessions. This has saved me hours when mapping product roadmaps what used to take an entire meeting now happens in real-time with AI streamlining the process.
Lucidchart has also levelled up. Their AI-driven automation can auto-generate flowcharts from simple text prompts. I recently used this to model a complex API integration instead of dragging shapes and drawing arrows manually, I described the process in plain language, and Lucidchart built the framework for me. From there, it was just about fine-tuning.
Monday.com has also embraced AI for workflow automation. I’ve used it to build dynamic product release schedules, and now, the AI suggests task dependencies, estimates timelines, and automates follow-ups. It’s like having a virtual project manager keeping everything on track.
Even Jira has stepped up its game. With AI-powered automation rules, I can auto-assign tasks, predict bottlenecks, and get smart backlog suggestions based on team capacity and past sprint data. It’s made managing agile processes smoother and more data-driven.
What’s clear is that AI is no longer a futuristic concept, it’s here, embedded in the tools we use daily. It’s making process modelling not just more efficient, but also smarter helping us catch gaps, streamline workflows, and focus on strategic thinking rather than getting stuck in the details.
My thought. AI doesn’t replace Product managers, it empowers us. It removes the manual grunt work, giving us the time and insights to make better decisions, faster.
I’m curious, have you started using AI-powered process modelling tools? Which ones have made the biggest impact on your workflow? Let’s swap ideas in the comments, and lets collaborate if you need some hands-on or professional support.
Ayodeji Ogunmola.
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AI in Process Modelling Tools for Product Managers
